FleetFlow — System Walkthrough
From Booking to Closeout.
Nothing Gets Lost.
Every job runs through four gates.
Here’s exactly what happens at each one — and why it matters.
The Job Flow
Four stages. Zero gaps.
The job doesn’t exist until it’s in the system. No verbal agreements. No paper trails that live in someone’s texts.
- Job created with customer details, move date, and address
- Deposit collected and logged before anything else moves
- Contract generated and signed digitally at intake
- Job appears on the team calendar immediately
Before the truck moves, the crew checks in. Every item documented. Every room confirmed. The truck doesn’t roll until the gate clears.
- Crew assigned and notified through the driver view
- Pre-load checklist completed and timestamped
- Room-by-room inventory confirmed
- Damage photos captured before loading begins
Job status updates in real time as the crew moves. Office sees exactly where the job stands without calling the driver.
- Driver marks job in transit — office sees live status
- Arrival confirmed at destination
- Unload checklist completed at delivery
- Customer signs off on delivery digitally
The job does not close until payment is collected. This is non-negotiable. The system enforces it so no one has to remember to ask.
- Balance due calculated automatically from the contract
- Payment collected and logged before job closes
- Closeout summary generated for both office and customer
- Job marked complete — revenue recorded
The Payment Gate
Why the gate exists.
Most moving companies lose money at the same point — the moment the job is done and payment feels awkward to collect. The crew is tired. The customer is distracted. Someone assumes it’ll get handled later.
FleetFlow removes that moment entirely. The job cannot close without payment. It’s not a reminder. It’s a lock.
No job is confirmed without a deposit on file. Collected at booking. Logged immediately.
Checklist must be complete before truck is marked loaded. No skipping.
Customer signature collected at delivery. Creates an unbreakable paper trail.
Balance collected before closeout. Job stays open until payment is confirmed.
Two Views. One Job.
Office and driver.
Always in sync.
- Full job list with live status for every active move
- Revenue dashboard — deposits collected, balances due
- Calendar view with daily job load and crew assignments
- Gate status — which jobs are blocked and why
- Alerts for overdue payments, unsigned contracts, missed check-ins
- Full audit trail for every job
- Today’s assigned jobs — address, time, crew
- Pre-load checklist to complete before departure
- One-tap status updates: In Transit, Arrived, Unloaded
- Damage photo capture tied directly to the job
- Customer sign-off screen at delivery
- Payment confirmation at closeout
“The system runs the job.
The crew runs the move.”
FleetFlow — Built for operators who are done finding out too late.
Ready to Run It?
See it live.
Use it today.
The system is already built. Every gate, every checklist, every payment lock is waiting.